NEW VACANCY AT GVA PARTNERS


JOB TITLE: ADMINISTRATIVE MANAGER

JOB DESCRIPTION:
Conduct close observation and make all the essential recommendations to the management regarding more effective and more organized handling of specific operations within the Company.
Ensure the maintenance of a working environment that yields productivity and furnishes essential office supplies.
Maintains an effective document and filing management system making information retrieval and utilization more effective.
Maintain close supervision on the daily functions of the staff.
Organising and chairing meetings with staff. This will include typing the agenda and taking minutes.
Maintain an effective medium of communication and close collaboration among the workers in the organization.
Assists office staff in maintaining files and databases.
Organizing staff appraisals, managing performance and discipline.
Organize and lead meetings with staff to get updates on agreed deliverables. Prepare and circulate minutes.
Schedules appointments and meetings for executives and upper level staff.
Serve as the receiver of mail, documents and ordered items delivered to the organization’s address.
Deals with telephone enquiries as appropriate and notes important messages that must be delivered promptly.
Responding to customer enquiries and complaints.
Track office supply inventory and approves supply orders.
Recording office expenditure and managing the budget
Compiles basic Secretarial and Administrative reports.
Orient and educate fresh employees, acquaint them with their specific responsibilities, communicate in clear terms what is expected from them, and introduce them to the Company’s vision and mission statement.
Assist Accounts personnel in pursuing log receipt, reconciliation and invoicing
Process and follow up on documentation for services to be launched
Accompany staff on meetings with the networks.
Performs other assigned duties as delegated from time to time.

EXPERIENCE
Minimum of 5 years’ experience in coordinating business operations in small to medium organisation.

EDUCATION
Minimum of a Bachelor’s Degree.

REQUIREMENTS
Experience with managing teams.
Good oral and written communication skills.
Experience with developing, improving and managing work process flows and documentation.

COMPLIMENTARY SKILLS
Building and Leading Teams: Knows the talent needs of the team and attract the people who can meet those needs. Encourages collaboration among team members and between teams. Inspires team spirit and the commitment to achieve high standards of performance.
Commitment to excel: Challenges self and others to exceed standards and achieve extraordinary results. Is not easily deterred when obstacles or delays are encountered.
Developing People: Facilitates the development of others through personal involvement in coaching, mentoring and sponsorship. Creates an environment that fosters learning, growth and development to improve TNL’s capability to achieve the strategic vision.
Adaptability: Responds positively to change. Maintains effectiveness when confronted with new work situations or the uncertainty and ambiguity that comes with change. Is open to new ideas, assignments and approaches.
Initiative: Must have a bias for taking action, making decisions and proactively doing things for both current and future opportunities.
Maximising Individual Performance: Gives clear directions and ensures others know what is expected of them. Monitors and reviews performance, providing support and guidance to ensure success. Enforces quality standards and agreed upon commitments, addressing performance problems in a timely, tactful, but direct manner.
Planning and organising: Plans a course of action to accomplish high-priority goals. Monitors progress. Anticipates problems and revises plans to meet changing circumstances.
Communication: Provides information in a timely, clear and concise manner. Expresses ideas effectively, adjusting style to the needs of others. Listens attentively.
Microsoft Application Suites: Microsoft Office 2010 (English), Microsoft Visio and Microsoft Project.

TO APPLY
Qualified candidates should send their resumes in an MsWord format to both: recruitment@gvapartners.com & contact@gvapartners.com. PLEASE, ENSURE YOU STATE THE POSITION YOU ARE APPLYING FOR AS THE SUBJECT OF YOUR MAIL.

DUE DATE: February 07, 2013.

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