Seplat Petroleum Development Company Plc (Accounts Payable Officer)

Job description
(1) Invoice Processing.

  •      Adhere strictly to Seplat’s business principles and AP procedures
  •      Register/park FI & MM invoices on SAGE
  •       Ensure timely processing of invoices and proper coding of invoices
  •       Follow up on queried and awaiting approval invoices to avoid delay in AP process
  •       Monitor creditors aged analysis report monthly
  •       Insist that invoice are submitted/dropped in the submission box
  •       Ensure that all cost for a particular period are properly coded and captured in that period
  •       Ensure compliance with tax requirements (WHT, VAT, NCD) on all payments
  •       Generate accrual report on a monthly basis
  •       Ensure proper supporting documents and approval are attached to invoices in line with AP procedures  and approved authorization matrix
  •       Provide all necessary AP documents, information and explanations on PTP process for audit purpose
  •       Provide and account for invoices during and after audit

(2) Relate well with vendors to resolve all payment issues/queries on time and have a positive relationship with user departments for effective and smooth AP process

  •       Send out and reconcile vendors’ outstanding payment statements and relate with vendors to ensure timely resolution of problematic invoices,

  •       Work on developing electronic payment advice that alert the vendors as soon as payment is made.
  •       Follow up on queried and awaiting approval invoices to avoid delay in AP process
  •       Resolve all vendors queries/enquiries in a timely manner
  •       Liaise with User departments and C&P dept to resolve any PR or PO issue or any internal issues that might delay invoice processing

(3) AP Reports

  • Run AP monthly KPI reports for management reporting purpose.
  • Run monthly aged creditor analysis report
  • Run creditors balances reports
  • Run outstanding invoices report weekly

Desired Skills and Experience
Minimum of 8 Years in a similar role with Oil and Gas Experience
Good knowledge of Tax Application
Knowledge and use of SUN Accounting Software
Skill in Control and Business Process Analysis


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