Health Initiatives for Safety and Stability in Africa-HIFASS, is a non-profit organization registered in 2007 in Nigeria with a core objective of expanding quality health care and treatment in Africa. Over the years HIFASS has provided manpower and associated technical support to PEPFAR HIV/AIDS program, USAID and World Bank funded projects in Nigeria and further more played a role in the management of personnel services.
Job Title: Program Administrative Specialists/M&E Officers
Provide direct administrative support on behalf of HIFASS/MODHIP to the Site Commander through the Site Team Leader in the coordination of HIV/AIDS services.
Inform the Site Team Leader and provides as directed reports on all administrative issues concerning the HIV program at the site to MODHIP, DODWRP-N, and HIFASS as approved by Site Team Leader.
Provide monthly HIFASS related administrative program/report to HIFASS Director, Public Health.
Manages and accounts to HIFASS any funds disbursed by HIFASS directly to the site and ensure that such funds are utilized appropriately for the intended purposes.
Work closely with NMOD Hospital Medical Records Department and Medical Records Officers for improved data management systems, improved data quality, capacity building and sustainable ownership for the entire hospital services.
Supervise the Monitoring and Evaluation officer and ensures all HIV-related service delivery data are accurate, relevant, collected and reported in a timely manner.
In the absence of Monitoring and Evaluation Officer at the site, the PAS will assume full responsibility for all data management activities related to the HIV program at the facility
Working with the Site Team Leader, will ensure that monthly program review/M&E meetings hold at the site prior to submission of monthly program, bi-monthly commodity logistics reports to the Ministry of Defence Health Implementation Program-MODHIP Liaison Office. The incumbent will ensure that the proper reporting templates are used and properly filled and completed.
Report all program equipment failures including utilities, immediately to the Site Team Leader and if so directed to MODHIP Liaison Office and DOD-WRPN.
Provide monthly narrative overview of the HIV program site performance in all areas of care to Director, Public Health.
Assist the Site Team Leader in the management and accountability of site operating funds provided in support of the HIV program.
Ensure provided funds are utilized appropriately for the intended purposes.
Retirement of funds disbursed to the site, Reconciles purchases and expenditures and provides receipts to the MODHIP or DODWRP-N office as directed by the Site Team Leader.
Receipt of additional funds will be based on accurate reconciliation of the previous month expenditures, including all pertinent receipts and justification for the expense.
Work with the Site Team Leader to identify and forecast unfunded requirements that can be supported through the monthly stipend.
Identify and develop budgets for any unfunded requirements for the expansion/improvement that can be supported through HIFASS/other stakeholders.
Work closely with the MODHIP and DODWRP-N Logisticians, Pharmacists, and Laboratory Officers, and other Program Managers to support logistical activities at the site.
Coordinate with the individuals above to identify and forecast logistical needs in support of the overall HIV care mission at the site.
Confirm the integrity of buffer stock of HIV program consumables.
Identify and alert the appropriate officer when there is need for an Emergency Order.
Ensure optimal store management.
BA, BSc, HND
Akwa Ibom, Bauchi, Borno, Lagos
Method of Application
Qualified Candidates should forward CV and Application firstname.lastname@example.org specify the position applying for
26 March 2016