Careers at the IRC are as wide-ranging and far-reaching as our work. Encouraging staff development through promotion, transfer and rehire, the IRC nurtures long-term career paths and helps employees grow within the organization. From emergency response through post-conflict development work, in a great variety of roles around the world, the International Rescue Committee’s 8,000-plus staff is a force for humanity and hope. If you’re skilled and passionate, we’d like to add your energy to ours.
Job Title: Assistant Finance Controller
- The Assistant Finance Controller assists the Country Office Finance Controller by managing the day-to-day operations of the accounting unit.
- At the discretion of the Country Director the Assistant Controller will assume some or all of the Controller responsibilities when the FC is absent.
- Control over and/or entry of changes to the Chart of Accounts, Analysis Codes and Exchange Rates
- Performing or supervising the posting of entries ensuring proper controls are enforced and appropriate systems in place to maintain all required supporting documentation.
- Production of required monthly and ad hoc reports.
- Developing expertise to control the system, develop new reports and be able to train staff in processing of data.
- Ensuring budgets are loaded on a timely basis
- Ensuring a backup and retention procedure is in place and followed for all SUN master files
- Preparation of draft donor reports for review by the Finance Controller
- Analysis of actual to budget results to identify problems in accounting or compliance
- Identification of procedural or training issues to be addressed to improve the quality of report data.
- Preparation of the creation of detail level budgets in IRC SUN format to ensure required donor reports can be produced form the accounting system
Field Office Training & Support
- Acting as the primary liaison for the field office finance staff for policy or procedure questions
- By frequent visits to the field offices providing training to finance staff on IRC accounting procedures and requirements, assists the Field Coordinators and program staff in finance related issues and activities.
- Review of financial data submitted by the field to identify weaknesses or problems being encountered by field finance staff and recommend corrective action.
- In conjunction with the Finance Controller developing or revising policy and procedures and assists in the implementation.
- Supervising or performing all balance sheet account reconciliation’s on a timely basis
- Ensuring differences or discrepancies are brought to the attention of the FC and that appropriate action is taken.
- Recommending standard formats for reconciliation’s and/or procedures to improve the underlying accounting, control or processing of transactions to minimize errors or omissions.
- The review of and accounting for procurement transactions to ensure adequate supporting documentation, accuracy of amounts and control over payments
- Maintaining a system to track commitments and outstanding contract amounts.
- Providing input to Purchase Request approvals to ensure commitments are considered before further purchases approved
- Primary responsibility for liaison with logistics/procurement.
Cash/Bank – Processing
- Supervision of the processing of bank and cash transactions.
- Ensuring internal control procedures are followed for all cash disbursements, receipts and transfers
- Preparation or oversight of the preparation of the cash accounting worksheet
- Liaison with bank officials to resolve problems or facilitate improved service.
- Preparation of cash forecasts and CTR for the country program
- Monitoring cash usage and requirements and advises the Finance Controller of possible unusual activity or requirements
- Working with field and program coordinators to help them develop more accurate cash forecasts
- Providing recommendations for cost allocation systems in accordance with donor regulations
- Assisting in or reviewing physical inventory counts and ensuring proper valuation and accounting for inventory or supply items.
- The processing of the national payroll ensuring standard financial controls are maintained
- Ensuring payroll reports and cash is distributed to the required locations in time for all staff to be paid by the last day of the month.
- Preparation of the necessary related accounting entries including salary allocations
- Serving as primary liaison with Administration and the field offices on payroll related issues
- Liaison with local government to ensure compliance with national tax and labor regulations.
- Internal audit activities as required by the Finance Controller
- Reviews of controls and monitoring of compliance with established procedures.
- Preparation of written reports for review by the Controller which identify key issues and provide recommendations for improving control processes or procedures
- Assisting in the preparation and maintenance of the country’s Operating Budget to ensure data is complete and maintained on a timely basis.
- Preparation of monthly management reports analyzing the use of unrestricted funding versus approved allocation.
- Assisting in the development and preparation of cost allocation processes for overarching costs that comply with donor regulations on allowable costs.
- Working with program staff to prepare grant budgets to support new proposals or realignments to ensure adequate coverage of country operating costs and NY direct and indirect costs.
- Review of actual vs. budget results to ensure maximum utilization of budgeted amounts and to provide recommendations for realignments as required.
- Bachelors degree in Accounting, Business Administration, Commerce or Finance
- Recognized professional certificate in accounting (CPA or equivalent certification would be preferred).
- Minimum of three (3) years of accounting experience and one (1) year direct supervisory experience.
- Experienced with various PC and financial related software (spreadsheets, accounting packages).
- Must be able to function comfortably in a loosely structured but complex work environment, working and prioritizing multiple tasks.
- Able to communicate effectively (written and verbal) in English with program staff, management and employees
- Comfortable making decisions.
- Good supervisory, time management and interpersonal skills