Tuesday, 25 October 2016

Executive Assistant at 360 Degree Habitat Limited

360 Degree Habitat Limited, is currently seeking to employ suitably qualified candidates to fill the position below:


Job Title: Executive Assistant


Responsibilities

  • To provide value added support during the day to day activities of our senior management, freeing up much valuable time to allow them to focus on the projects
  • Primary telephone and email coverage for the management
  • Screening calls; managing calendars; making travel, meeting and event arrangements.
  • Maintain calendars arrange, coordinate and prioritize complex scheduling and logistics.
  • Preparing documentation for meetings and conference calls, drafting letters and memos
  • Complex diary management and organization of: internal and external meetings including client meetings, senior management functions and video/conference calls
  • Arrange internal and external meetings.
  • Compose and type agendas and correspondence for special events, board meetings, committee meetings and development activities.
  • Regularly assist visiting international executives with scheduling, administration and on-the-ground logistics
  • Managing inbox of Head and MDs: Screening emails, responding where appropriate
  • Arranging regular global and complex travel itineraries – flights, hotels, cars etc.
  • Completion of expense claims and invoice payments.
  • Typing, filing, copying confidential documents
  • Conduct online and off-line research as requested.
  • Devise and employ fruitful sourcing strategies.
  • Prepare expense reports.
  • Maintain confidential information of the higher management.
  • Performs administrative duties for executive management.
  • Preparing reports and financial data; training and supervising other support staff; and customer relations.
  • Examine and re-evaluate existing contracts/Projects.
  • Frequent personal administration and ad-hoc secretarial requests as assigned

Qualifications/Requirements

  • Higher Certificate/Bachelor's Degree in Administration or other relevant field
  • Ideally, an experienced Personal Assistant from a financial institution preffered
  • 2-4 years of PA experience for a senior manager as a minimum
  • Excellent technical knowledge of Microsoft Office applications
  • Must possess competent customer service skills
  • Ability to handle sensitive and confidential information
  • Multi-tasking
  • Adaptability,team working style
  • Communication; Building Relationships
  • Decision Making & Judgment
  • Integrity & Professionalism
  • Technical Ability
  • The ideal candidate must be flexible and have excellent organizational and planning skills

Location: Lagos

Closing Date
11th November, 2016

Method of Application
Applicants should send their updated Applications via mail to: info@360degreehabitats.com


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