Monday, 10 October 2016

The British High Commission (Administrative Officer)

The British Government is an inclusive and diversity-friendly employer.  We value difference, promote equality and challenge discrimination, enhancing our organisational capability. We welcome and encourage applications from people of all backgrounds. We do not discriminate on the basis of disability, race, color, ethnicity, gender, religion, sexual orientation, age, veteran status or other category protected by law.

Job Title: Administrative Officer, Counter-Terrorism (18/16 ABJ) (Internal Job Advert)

  • This is a new position as an administrative officer for counter-terrorism (CT) colleagues within the British High Commission in Abuja.   
  • The jobholder will provide support across the mission’s CT work. This will include support for First   Secretary CT (line manager for the position, also a new slot), First Secretary   Home Affairs, SO15 Counter-Terrorism Police Liaison Officers (CTPLOs) and   Criminal Justice and Crisis Response Teams.
  • The successful candidate will need excellent administration skills, and to be able to   prioritize and cope well under pressure.  
  •  On any given day, they will be working to a variety of Chancery colleagues and across various projects, with changing circumstances and priorities. 
  • They will need to be proactive (for example, resolving issues by a telephone call or visit where   more appropriate), have good judgement (including knowing when to escalate  issues to team members) and be highly organised, keeping track of deadlines  and requests.
  • This will be a varied and interesting position, the jobholder can expect to get a good background on CT work across the mission. 
  • As well as the core duties set out in the job description, there will be scope to get out and about and more directly involved in your CT colleagues’ work, from helping them to deliver training or crisis exercising, acting as a note-taker at external meetings, and helping to look after official visitors that might range from senior UK judges, police or counter-terrorism experts. There will be numerous opportunities to learn and develop, including by shadowing colleagues dealing with policy, financial, and programme management work.
Roles and Responsibilities
  • Routine administrative support including bulk printing/photocopying/collating   briefing or training packs
  • Meeting  co-ordination, including booking internal or external rooms, making diary appointments or invitations and arranging IT/catering/etc as required
  • Arranging programmes for official visitors, including making flight and hotel bookings, facilitating visas, and passing on information to visitors on issues such as   security, invoicing etc.
  • General support to the team including coordinating stationery orders, transport   requests, IT requests, drafting of meeting agendas, invitations or other   documents as required.
  • Information   management including managing the shared folder and ensuring paper and   electronic filing, storage and security of documents (particularly key   documents such as briefings, contracts, invoices)
  • Establishing and maintaining a contacts list for Chancery CT colleagues.
  • Supporting   the team’s move to the new BHC premises in May 2016, including ensuring   assets & documentation moved over securely and keeping track of   colleagues’ contact details.
  • Supporting operational deployments of CTPLOs within Nigeria and the Lake Chad region including travel and accommodation bookings, and processing of expense claims.
  • Overall, coordinating administrative activities to ensure that the day-to-day operational needs of the team are met.
Qualifications and Experience  
  • Experience of providing administrative support in a   busy working environment
  • A high level of oral and written English skills
  • Strong organisational skills including attending to detail, keeping track of deadlines, and ability to manage own work with limited supervision
  • Strong collaborative skills including professional and confident communication with external stakeholders and team members
  • IT skills including in MS Office applications Word and Excel
  • Desirable qualifications and experience  
  • Prior experience of working with the UK or other governments, NGOs or similar organisations
  • Additional IT skills including PowerPoint
  • Project management skills or experience
  • Knowledge / interest in counter-terrorism issues in Nigeria
Required competencies
  • Seeing the Big Picture
  • Changing and Improving
  • Collaborating and Partnering
  • Delivering at Pace
Additional information  
  • Employees recruited locally by the British High Commission in Abuja are subject to the Terms and Conditions of Service according to local employment law in Nigeria.
  • All applicants must be legally able to work in the country of application with the correct visa/status or work permit. 
  • Employees who are not eligible to pay local income tax: e.g. certain third-country nationals and spouses/partners of UK diplomats will have their salaries abated by an equivalent amount.
  • Reference and security clearances checks will be conducted.
  • Any questions you may have about this position will be answered during the interview, should you be invited.
  • Information about the Foreign and Commonwealth Office Competency Framework can be found on this link:
  • Successful candidates not resident in Country will be personally liable for costs and arrangements to relocate, including accommodation and work permits.   
  • Complete the application form in full as the information provided will be used for screening purposes.
  • Check your application and attachments before you submit your application, as you will not be able to make any changes once submitted.
  • The British High Commission will never ask you to pay a fee or money to apply for a position.
Location: Abuja

Closing Date 
12 October 2016


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