Travel and Logistics -Officer at Palladium Group

Palladium is a global leader in the design, development and delivery of Positive Impact - the intentional creation of enduring social and economic value. We work with foundations, investors, governments, corporations, communities and civil society to formulate strategies and implement solutions that generate lasting social, environmental and financial benefits.

Job Title: Travel and Logistics -Officer

Responsibilities

  • Participate in workshop and event planning and budgeting.
  • Coordinate with technical and operations teams to collect quotations from vendors and assist in necessary procurements.
  • Make reservations for conferences/workshops venue and participants? accommodation in line with company and project guidelines.
  • Make reservations for air, train, or road travel as necessary.
  • Provide timely and accurate logistical support for organizing conferences, workshops, and events. This includes arrangement of venue setup, catering, workshop supplies, and equipment.
  • Coordinate with technical and finance team to confirm participants and workshop costs. Ensure the vendor invoices and participants expense reports are processed for payment on time.
  • Administer travel authorizations, travel advance requests and travel expense reports including reviewing, ensuring authorized approval and processing for payments as per the corporate and project travel guidelines.
  • Prepare payment vouchers for all approved expenditures.
  • Coordinate with security department as per the security protocols for travel and event planning.
  • Manage necessary vendor relationships to ensure smooth organization of workshops and programs. Maintain up-to-date list of vendors for accommodations, conference venues, travel logistics, workshop and stationery supplies, catering services, taxi/vehicle rentals, conference equipment and support services, interpreters, etc.
  • Potential travel to event venues to provide administrative support during activities.

Requirements

  • Bachelor's degree in Business, Management, Public Administration or related field.
  • A minimum of 3 years work-related experience.
  • Experience in a fast-paced environment.
  • Experience working with people in a customer service setting.
  • Expertise using Microsoft Office including Microsoft Word, Excel, PowerPoint.
  • Excellent communication skills required, both written and oral in local and English language
  • Familiarity with US Government funded projects a plus.

Location: Abuja, Nigeria

Closing Date
27th January, 2017.

APPLY HERE



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