Human Resources Coordinator Assistant at Solidarites International (SI)

Solidarites International (SI) - For over 35 years, the humanitarian aid organization Solidarites International has been committed to providing aid in the event of conflict and natural disasters. Our mission is to provide aid as quickly and as efficiently as possible to endangered populations by meeting their vital needs: drinking water, food and shelter.

Job Title: Human Resources Coordinator Assistant

Responsibilities

  • The Human Resources Coordinator Assistant assists the HR coordinator in the administration and management of national and expatriate Human Resources.
  • He/she supports the HR Coo with all the HR related tasks and procedures.
  • He/she ensures the implementation of Human Resources process in compliance with donor and SI rules and procedures

List of Principal Activities
Expatriate Administrative Management:

  • Update the expatriate HR database and follow the administrative and contractual deadlines (contract date, flight ticket, break cycle, etc.)
  • Organize and participate to the briefing
  • Sent the R&R request to the HQ Administrative department
  • Ensure that expatriate personal files are kept up to date and archived according the proper guidelines
  • Support the HR Coo in the administrative and legal expatriate’s management (visa, registration, accommodations, travel, etc.)
  • Report to the HR Coo any action to take related expatriate administrative management.
  • National Human Resource Management

Administrative Management:

  • Supervise the update on a monthly basis of the environment indicators related to Human Resources (e.g. COLA, PD), consolidate indicators at mission level and participate with the HR Coo in their analysis
  • Keep informed of all documents and developments associated with labour/employment/tax law, employment in general
  • Participate with HR Coo  and concerned head of department in recruitment strategy and Human Resources sizing and set up
  • Organize and participate to the new SI staff briefing
  • Supervise the recruitment, hiring and contractual management of coordination SI staff; support the bases
  • Update the national HR database and follow the administrative and contractual deadlines (contract date, appraisal, leaves, etc.)
  • Ensure that coordination staff personal files are kept up to date and archived according the proper guidelines
  • Update the monthly HR reporting, check and consolidate at at mission level (organigram, recruitment FU, employee FU, etc.)
  • Ensure the respect of the HR monthly calendar
  • Take the necessary steps with authorities if required (registering personnel, submitting documents...)

Payroll Management:

  • Collect and  update monthly the coordination HR  database; check bases HR databases upon the HR Coo request
  • Proceed monthly to the payroll calculation and send it to the HR Coo for validation
  • Support, check and consolidated bases payroll upon the HR Coo request
  • Ensure the payslip signature and archiving at time as well as all payroll related documents (final settlement, work certificate, etc.)
  • Update,  verify, consolidate monthly the amounts of Income taxes and social charges
  • Ensure that statements and payments are made to the concerned organizations for the whole mission
  • Participation to the HR procedures definition and implementation, upon the request of the HR Coordination
  • Participate to the HR procedures revision/elaboration and implementation
  • Advise and propose to the HR Coo HR procedures/tools improvement
  • Ensure that HR procedures are respected and understood at mission level
  • Report to the HR Coo any alerts concerning the application and respect of the HR procedures

Team Management:

  • Assist with HR training sessions for the administrative teams
  • Participate in the recruitment of the Human Resources staff
  • Provide HR support to bases in the absence of the administrator

Administrative Management of The Mission:

  • Ensure physical and IT archiving, as well as securing HR and administrative documents
  • Ensure and conduct the quarterly mailing of HR archives to HQ Internal Department

Reporting/Communication/Representation:

  • Work closely with the Administrative base managers
  • Establish and maintain relationships with the administrative authorities at a national level
  • Participate to HR - Administration Coordination meetings and represented SI upon request
  • Centralize and report to HR Coo on HR procedure’s feedbacks/issues
  • Ensure that relevant HR information are published on the information board
  • Report to each head of department on a weekly and monthly basis Human Resources related information about their respective teams.
  • Participate to the weekly meeting
  • Report to the HR Coo any alerts concerning Solidarites International Staff and support the HR Coo in the social dialogue.
  • Consolidate and update the mission organization chart
  • Ensure the HR data and information confidentiality

Requirements

  • Training/Education: HR/Labor Law/Administrative Management Diploma
  • Languages: English compulsory
  • HR related skills : payroll, administrative management, recruitment, reporting, HR data base, HR management related local authorities networking
  • IT skills: Good knowledge of Office software : Excel, Word, Outlook, Power Point
  • Professional experience: 2 years of experience in similar position. (NGO/Private or Public sector)
  • Personal qualities: rigorous, organized, able to manage important workload, good learning capacity, good communication, reactive, team spirit, good written and analyses capacities, resistance to stress

Location: Maiduguri, Borno

Closing Date
12th May, 2017.

How to Apply
Interested and qualified candidates should send their applications (CV, cover letter, photocopies of Diplomas, certificates of employment etc.) to: job.applications@solidarites-nigeria.org
Or
The HR Coordinator,
No. 8 Manassa Street,
Behind Polo Ground,
Maiduguri,
Borno State.
Note: The title of the related position must be written in the envelope or in the email subject.

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