Urgent: Administrative Manager needed at Okhma Global Limited

Okhma Global Limited, is fast paced innovative Company, with a vision to provide excellence by way of creative works and professional service with interest in Entertainment, & lifestyle it has several companies under its portfolio- Okhma Consult, Homelands Distribution, Okhma Publishing, Okhma Homes & lifestyle

Job Title: Administrative Manager

Location: Lagos

Job Description
Logistics:

  • Handle companies’ logistics i.e. equipment movements (INBOUND AND OUT BOUND)
  • Be involved in the process of general purchases
  • Maintain records of orders

Transport:

  • In charge of all transport issues, drivers and vehicles
  • Identify all procedures on transport and vehicles and follow it
  • To ensure the drivers resume timely to their designated stations

Despatch and Mailing:

  • In charge of outgoing and incoming mails
  • Keep a record of all incoming mails directed to Okhma Global ltd
  • Ensure mails to be treated by Admin are treated ASAP, and other dept or officers receive their mails

Communications:

  • Reconcile all billings and ensure appropriate deductions are made
  • Ensure all phone accounts are properly reconciled.
  • Caution staff on phone use and recommend alternative and less expensive means of communication(i.e. emails or encouraging vendors to use skype)
  • Ensure staff are duly but not wrongfully charged on personal calls
  • Ensure staff phone accounts are duly and timely activated.

Utility:

  • Identify process on Utility management
  • Collate all utility charges to the company(Diesel/fuel, Electricity, water,)
  • Monitor meters and utility usage
  • Understudy all charges and ensure accuracy
  • Ensure payments are processed and made it in time to avoid disconnections etc
  • Monitor economic or social changes that influence charges, hence reflected on invoices
  • Keep in check utility expenses and cut down excesses as well employ ways to reduce cost.
  • Monitor and keep record of the generator and Nepa consumptions

Travel:

  • To identify existing procedures in activating local and international travel for staff or visitors, official or personal(Management)
  • To identify common routes of travel and form corporate alliances with relevant travel agents and airlines to achieve better travel rates or other benefits as applicable.
  • Examine the performance of current travel agents and airlines being used and recommend on the position.
  • Make out checklist to ensure travel processes are not missed out.
  • Liaise with approved agencies and airlines on travel issues, having observed all procedures
  • Identify embassy processes and liaise with embassies for easy processing of needed visa
  • Ensure proper documentation on all travel initiated

Media & Event Protocol:

  • Event coordination and Media:
  • To identify company procedure on events.

Support Staff:

  • To co-ordinate support staff (Security, cleaning and others)
  • To Maintain a log for the cleaning of entire office and resident(MD)
  • To supervise the Security staff
  • To supervise their movements and whereabouts, during work hours

Filing/Documentation:

  • Proper filing and documentations must be met.
  • Process and activities must be filed.
  • Monthly review of business activities.

Requirements

  • A Bachelor's Degree in Business Studies or Administration with a minimum of 2 years post-graduate experience.
  • A good working knowledge of the entertainment sector is an added advantage
  • A Post-graduate Degree in Business Management/Administration will be an added advantage

Closing Date
24th August, 2017.

How to Apply
Interested and qualified candidates should send their CV's to: admin@okhma.com

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