Overview

The North East Regional Initiative (NERI) Nigeria – An International Development Organization is seeking applications from suitably qualified candidates to fill the position below:

  • Job Position: Administrative Officer
  • Job Location: Abuja

Job Description

  • The Administrative Officer provides support to various departments and performs a broad range of administrative, clerical, and secretarial duties.
  • This position will be based at the head office located in Abuja. Limited travel may be required.

Reporting & Supervision: 

  • The Administrative Officer reports to the Operations Manager in Abuja. 

Job Responsibilities
Primary responsibilities include but are not limited to the following:

  • Provide administrative support to the office.
  • Handle general inquiries and requests for information and materials via email, mail, and/or phone.
  • Serve as main office point of contact/front desk by greeting, receiving, and directing office visitors and staff.
  • Keep records of incoming and out-going call/visitors logs and ensure proper coordination with guards at all times while ensuring security directives/office policy are followed as regards accessing the NLCB Office building
  • Liaise with service providers, external organizations, and STTA’s on behalf of NLCB Operations.
  • Serve as liaison to the state logistics officers in the field offices on travel plans for all staff on airport pick/drop off and accommodation arrangements.
  • Serve as point of contact for operational support on land travel logistics/scheduling using NLCB movement planner and accommodation bookings within the State,
  • Provide operational support (car hire, airport transfers, pickup/drop off arrangements, and assignment of communication tools) to HQ staff and other consultants visiting the country.
  • Assist in organizing events and corporate hospitality functions, using time and resource management skills to achieve smooth implementation.
  • Support Operations Manager to develop and maintain effective administrative systems and procedures to ensure the smooth running of the unit.
  • Create, supervise, and monitor Schedules for outsourced contractors under the Operational/Admin unit
  • Support Operations Manager to Coordinate Admin staff leave schedules, travel authorizations.
  • Log in and update the movement schedule of every staff using the office vehicle or car hire at any given time.
  • Process payments by generating goods received notes and payment requests for all office/operational activities, services rendered and completed by the vendor.
  • Maintain, monitor, and update electronic filing systems; staff contact list, staff birthdays, photographs, and ID numbers as well as hard copy files- Purchase requests, staff travels requests, mails/waybills, payment registers, invoices, budgets, contracts/BPA/CIDS.
  • Manage Operational BPA Tracker Monthly, including tracking costs and validity dates plus ensuring renewals of same at appropriate times.
  • Support Admin with the drafting of Official letters and MEMO’s as directed.
  • Assist with ordering supplies and inventory management, as needed.
  • Assist staff with mailing projects.
  • Maintain employee telephone lists and floor maps.
  • Provide assistance with inventory management and trip expenses as needed.
  • Supervise the office cleaners to ensure tidy facilities and environment.
  • Support with managing Project Drivers based in Abuja and field offices.
  • Perform other duties, as assigned.

Job Requirements

  • High School Diploma is required while a University degree in business administration or a related field is desired.
  • Two years’ work experience in an office environment is required.
  • Multi-tasking with a positive attitude is required.
  • Good communication and interpersonal skills are required.
  • Proficient at using Microsoft office software: MS Word, Excel, PowerPoint, Outlook, etc.
  • Experience in organizing and filing information is required.
  • Attention to detail and ability to follow up on tasks to completion.
  • Excellent record-keeping and documentation skills are required.
  • Flexibility and ability to work in a busy environment.
  • Experience of working in a conflict environment is a plus.
  • Written and spoken fluency in English is required.

Closing Date
10th March 2021.

How to Apply

Interested and qualified candidates should send their CV to: [email protected]

Application Documents to be Sent

  • A current resume or curriculum vitae (CV) listing all work experience and qualifications; AND
  • A cover letter.

Note

  • Please reference the job title and location on the subject line, your cover letter and resume/CV.
  • Only short-listed candidates will be contacted.

Tagged as: Administrative