Executive Assistant at Salvo International Agency

Salvo International Agency – We are a start-up developing innovative technology solutions that solve key challenges in creators/passion industry. We are a start-up developing innovative technology solutions that solve key challenges in creators/passion industry.

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Job Position: Human Resource / Executive Assistant

Job Location: Ibadan, Oyo

Job Description

• We are looking for a self-motivated Executive / Human Resource Assistant with strong work ethics to perform a variety of administrative tasks and providing personalized and timely support to our senior-level managers.
• If you’re energetic, Comfortable working in a fast-paced, deadline-driven environment, work round the clock, don’t need un-ending supervision and confident of your abilities.

Job Responsibilities

1. Conducts research, prepare reports, presentations; collect and analyze information
2. Maintains accurate and up-to-date human resource files, records, and documentations
3. Maintains the integrity and confidentiality of human resource files and records.
4. Performs periodic audits of HR files and records to ensure that all required documents are collected and filed appropriately.
5. Provides clerical support to the HR department.
6. May assist with payroll functions including processing, answering employee questions, and fixing processing errors.
7. Maintain proper records of employee attendance and leaves
8. Assist with performance management procedures
9. Meet with groups or individuals on behalf of executives.
10. Review and prepare executive responses to routine memos, letters, or correspondence.
11. Reading and analyzing submissions, letters, agendas, memos and determining significance; routing to appropriate personnel in a timely and efficient manner.
12. Answers frequently asked questions from applicants and employees relative to standard policies, benefits, hiring processes, etc.; refers more complex questions to appropriate senior-level HR staff or management.
13. Report problems to executives when they cannot be resolved for attention.
14. File and retrieve information, documents and reference materials
15. Record, transcribe, distribute minutes of meetings and follow up on action points from meetings on behalf of the executive
16. Use provided accounting data to provide monthly tax reports and filing.
17. Oversee and maintain the office facility internet
18. Work directly with the human resource Department.

Job Requirements

1. Candidates should possess a Bachelor’s Degree qualification
2. Work experience as an Executive Assistant, Personal Assistant or similar role
3. Must have had at least 6 Months experience in an human Resource role
4. Ability to mine data/information using the internet/search engines
5. Ability to work independently, exercise creativity, attentive to detail, and maintain a positive attitude.
6. Ability to manage multiple and simultaneous responsibilities and to prioritize scheduling of work.
7. Ability to use your own initiative.
8. Possess track record of writing reports, short/long books and a fast reader of same
9. Ability to read faster and grasp what you read
10. Familiarity with office gadgets and applications
11. Age 20 to 26.

Remuneration
Office Position (Ibadan) – Attractive and Industry Standard Remuneration, conducive work environment.

Application Deadline
31st December, 2022.

How to Apply
Interested and qualified candidates should send their CVto:[email protected] with the Job Title as the subject of the email.

Application Guide
Follow this guide in detail to qualify for the interview phase

• The Email subject “Application for the position of Human Resource / Executive Assistant.”
• Email Body:
  • Clearly state who you are in respect to personality gems. There are 4 personality gems – Sapphire, Pearl, Emerald, and Ruby.
  • Clearly state why you’re a right fit for this job, selling yourself with reference to your past employment/leadership position
  • State clearly the medium through which you got the job advertisement.
• Closing remark: provide your full name and phone number
• Attach a simple CV with respect to the job.

Note

1. The interview schedule will be communicated almost immediately.
2. Only qualified Candidates shall be shortlisted and contacted.
3. If you need fixed working hours. This is NOT the job for you
4. If you need un-ending supervision. This is NOT the job for you.